It really depends on what type of record it is. Not all official records are meant to be kept forever.
Official records will not be destroyed without the specific authority of the Archivist of the US.
Archivist of the US
Chief of Office of Record
head of the organization or department responsible for the records, following established procedures and guidelines. Destruction of official records without proper authorization is a violation of regulations and could lead to legal consequences.
The official keeper of official county records varies by location, but it is typically the County Clerk or Recorder's Office. They are responsible for maintaining and preserving important documents such as property records, marriage licenses, and court records for their county.
Medical Records AF Publications Responses to official tasks
Medical Records AF Publications Responses to official tasks
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You'll need to show your authority to get the records. That would be letters testamentary or letters of administration (issued by a court), or signature authority on the account.
Extra copies of official records that are preserved for ease of reference; materials intended solely for reference or exhibit
Staffing of assignments; Delegation of authority and Orders of succession