When you insert a citation.
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To use APA format in Word, you need to set your document to have 1-inch margins on all sides, double spacing, and a clear and legible font such as Times New Roman in 12-point size. You should also create a running head at the top of each page with a shortened version of your title and page numbers aligned to the right. Additionally, make sure to properly format your references page with hanging indents and alphabetize entries by the author's last name. APA format also requires in-text citations for any information or ideas that are not your own.
To use APA format in Word, you can set up a template with the required margins, spacing, font size, and headings. You should also include a title page, abstract, headings for sections, in-text citations, and a references page following APA guidelines. You can find APA formatting templates and guides online, or use Word's built-in referencing tools to help with citations and references.
I was just told yesturday, that if you have Windows Vista that there is a tool that allows you to do this. Hope this helps.