if you are using Database it will be much more easier to handle all data because database systems are more safe and secure than file system and traditional non computer systems.
It will also remove the possibilities of human error.
It will also help you to define access condition so that every one can not see all of data.
and more over a lot of human work will be automated and more safe and secure.
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Libraries use databases to store and manage large amounts of information such as catalog records, electronic resources, and research articles. Databases help libraries organize and provide access to their collections, allowing users to search, retrieve, and access information efficiently. Libraries often subscribe to specialized databases covering various subjects to support research and information needs of their patrons.