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The scope statement basically states what needs to be accomplished by the project.
It provides a documented baseline for the following:
• Developing a common understanding among the stakeholders about the project scope
• Making project decisions throughout the lifecycle of the project
• Measuring performance deviations from the scope
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EzraWhat is Project Scope?
We have gone through this multiple times over the course of the previous chapters but still for the sake of completeness lets define project scope here as well. A Projects Scope outlines what work will be done/accomplished as part of the project and also outlines what would not be done as part of the current project.
Why is Scope Definition Important?
Do I need to say why scope definition is important? Without a list of what needs to be done, how can you expect a team to execute a project? Without knowing what to do, the team will be lost and eventually the project will be a failure.
Project Scope Statement
The key output item of the Define Project process is the project scope statement, which is sometimes also called the detailed project scope statement or just the scope statement. The scope statement basically states what needs to be accomplished by the project.
It provides a documented baseline for the following:
• Developing a common understanding among the stakeholders about the project scope
• Making project decisions throughout the lifecycle of the project
• Measuring performance deviations from the scope
The specific elements of the project scope statement are:
• Project assumptions and constraints - Assumptions and constraints are initially included in the project charter. However, at this stage, you have more information about the project, and therefore you can revisit the initial assumptions and constraints, and you might be able to identify more assumptions and constraints. You should document the specific assumptions related to the project scope and also analyze their impact in case they turn out to be false. Due to the uncertainty built into them, the assumptions are potential sources of risk.
The constraints related to the project scope must also be documented in the scope statement. Because the constraints limit the team's options, the constraints' impact on the project must be evaluated. The constraints can come from various sources, such as a predetermined deadline for the completion of the project or a milestone, limits on the funds available for the project, and contractual provisions. However, the following are common constraints to consider across all projects:
o Quality
o Resources
o Scope
o Time
وثيقة النطاق (Scope Document) هي وثيقة مهمة في إدارة المشروع تحدد نطاق وحدود المشروع وتوضح ما يجب تضمينه ضمن المشروع وما يجب استبعاده. الغرض الرئيسي لوثيقة النطاق هو تحديد وتوثيق التفاصيل الرئيسية للمشروع وضمان تفهم الجميع لهذا النطاق. إليك بعض الأغراض الرئيسية لوثيقة النطاق:
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توضيح الأهداف: تساعد وثيقة النطاق في توضيح أهداف المشروع وما يجب تحقيقه.
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تحديد المدخلات والمخرجات: تحدد الوثيقة المدخلات (الموارد والمعلومات المطلوبة) والمخرجات (النتائج المتوقعة) للمشروع.
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تحديد العمليات: توضح الوثيقة العمليات والأنشطة التي يجب أداؤها لتحقيق أهداف المشروع.
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توضيح القيود: تحدد الوثيقة القيود المحتملة مثل الموارد المحدودة والجداول الزمنية المحيدة.
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توضيح المخاطر: تساعد في تحديد المخاطر المحتملة التي يمكن أن تؤثر على نجاح المشروع.
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توجيه الفريق: توفر توجيهًا لأعضاء الفريق بشأن ما يجب تضمينه وما يجب استبعاده من نطاق المشروع.
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توضيح التوقعات: تساعد في توضيح توقعات العملاء والجهات المعنية بشأن ما سيتم تنفيذه في المشروع.
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تقليل الارتباك: تقلل من احتمال حدوث ارتباك أو سوء التفاهم بين الفرق المختلفة المشاركة في المشروع.
بشكل عام، وثيقة النطاق تسهم بشكل كبير في تحديد وتوثيق تفاصيل المشروع وتعزيز فهم الجميع لمدى تحقيق الأهداف والتسليم بنجاح.
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What is the purpose of a scope document?
Purpose of the Project Scope Statement:The Project Scope Statement is the output of the Project Scope Definition activity. The project scope statement serves the following purposes:• It serves as a component to the baseline that will be used to evaluate whether the request for a change or additional work falls within or beyond the scope of the project.• By providing a common understanding of the project scope, the scope statement helps bring the stakeholders onto the same page in their expectations.• Because the scope statement describes the deliverables and the work required to create those deliverables, it is used to create a WBS, which helps in scheduling the project.• It serves as a guide for the project team to do more in-depth planning, if necessary, and to perform work during project execution.
What are the purpose of the control scope process?
1. To avoid scope changes that would detrimentally affect the project; 2. To control scope creep.
What is included in a project charter?
A project charter typically includes the project's purpose, objectives, scope, stakeholders, budget, timeline, and key milestones. It serves as a formal document that authorizes the project and provides a roadmap for its execution.
Is a document that provides a framework and objective for an improvement project?
Project charter
What is the scope document?
Scope is a Project Management Term.A scope document defines what is included and what is not included in the Project.For example:This project will:In Scope:Roll out Windows 7 to all computers in North AmericaLaptopsDesktopsOut of ScopeWill not include systems in the UKWill not include Desktop Systems older than 5 years oldTo successfully manage a project you must manage, scope, the schedule and the budget
