Company secretary is the conscious keeper of the board of directors?

Answer 1

The company secretary may be rightfully called the "conscience keeper" of the board of directors because any communications of company business usually end up on her desk at some time or another. Regardless of whether or not the secretary actually records the minutes of board of directors meetings, he or she WILL be the one who preserves those minutes in whatever form necessary (maybe making a hard copy of taped minutes). The secretary is also the one who sees that all associates get copies of the minutes.

If we are talking about an executive secretary, she or he will know the workings of the company probably better than anyone else because they have some form of interaction with virtually all transactions regarding operations of the business. If something underhanded is going on, the secretary would be among, if not the first, to know that something unusual or perplexing is occurring and it would be her duty to report such to her immediate manager.

The secretary can be said to be the firewall of a company, who pretty much sees all and hears all. Because of this, he or she could be called a "conscience keeper", one who has the authority to report any and all irregularities and the board of directors is well aware of this responsibility. Hopefully, this would be their impetus to maintain honesty and moral ethics in all matters related to the company business.