When would an enclosure notation be used in a letter?

Answer 1

If you send something with the letter, the enclosure notation is used to alert the recipient to the fact that he/she should look for the additional items. Examples of enclosures could be copies of a contract, photographs, CDs or DVDs, etc. Rather than list each item, common enclosure notation is simply the number of additional items. A couple examples of common enclosure notation (for three enclosures) are:

enclosures: 3

enclosures (3)

If you wish to list the specific items, you could do so like this:

enclosures: 3

1. photograph of cabin

2. copy of appraisal

3. business card (with contact information)