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It is necessary to plan a file structure carefully so that files can be extracted in a timely fashion. It is also necessary to have files in the proper places for retrieving them.

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Q: Why is it necessary to plan a file structure carefully?
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Why is it necessary to plan a file structure?

It is necessary to plan a file structure carefully so that files can be extracted in a timely fashion. It is also necessary to have files in the proper places for retrieving them.


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Under what conditions will a file plan need to be constructed and approved?

A file plan needs to be constructed and approved when an organization needs to establish a standardized system for organizing, managing, and storing their records and documents. This is typically done to ensure compliance with regulations, improve efficiency, facilitate retrieval of information, and mitigate risks related to data management. A file plan outlines the structure, classification, retention periods, and disposition of records, and is often required for legal and operational reasons.


Once a RC completes a file plan what are the next steps?

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Why do you need structure?

Structure is like a architects drawings for a building it is the basis and a plan we need for building anything solid upon,foundation and good plans for the structure show the way we wish things to be,these plans helps us if there are any blips along the way. Structure provides a plan and an idea for advancing an idea and letting it exist for as long as is necessary until other elements interfere with or change our original plans.


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use the same numbers as on you afrims file planuse the same numbers as on your afrims file plan